MGMT 404 Week 2 Discussion & Replies; The Initiating Process Group

MGMT 404 WEEK 2: THE INITIATING PROCESS GROUP Week 2: The Initiating Process GroupAccording to the PMBOK® Guide, what is the importance of the two processes in the initiating process group? You are to submit two quality posts over 2 different days, with the first post on or before Wednesday for each graded discussion topic. Manage Discussion Entry Hello Professor and Class, Developing the project charter is one of the processes. Project Integration Management Defines the initial scope, identifies and assigns a project manager, and commits organizational resources to the project. This will authorize the need for a project and it will provide the PM the authority to apply the organizational resources to the project activities. The charter also helps the PM to define the boundaries of a project, set clear objectives and expectations. Identifying the Stakeholders is the other process needed. Project Stakeholder Management For a successful projects Stakeholders need to be identified and continually analyzed as their interests, expectations, and influence will have a potential impact on the project success. Understanding these key players can help with future actions and can help with any push back or issues that may arise. Manage Discussion Entry Hello Traci you did a really good Job explaining the initiating process groups I like that you took the time to sub section everything. I agree with you you have to continually gauge stake holders interest and their expectations as this can affect your stock price or even your Ceo's position. Identifying a project manager is just as important the person will lead the team and give direction on project completion and will ultimately be held responsible for the project. Manage Discussion Entry This is Great Traci. Authorization of the project is key. Over my 30 year career I have watch several projects start and falter because no one checked with the main approving authority before starting the project. Also a Charter gives you something to look back on and outline why you started the project in the first place. Good post. Manage Discussion Entry , very well said,Today,stakeholders play a major role in the accomplishment of a task. Often the project is sensitive to actions and decisions taken by the stakeholder. Project stakeholders can include clients, end users, contractors, consultants, labor unions, line organization, public authorities, financial institutions, insurance companies, controlling organizations, media, third parties, and competitors. Reply Reply to Comment Manage Discussion Entry Good Evening, You did a wonderful job of explaining this. I believe that these processes work, because you have documentation in place to help set the pace and the guidelines of what needs to be done and when it needs to be done. I also agree with you, that the stakeholders need to be engaged though out the project. Manage Discussion Entry Hello Traci, I enjoyed reading your post as it was detailed and informative! It is interesting that the charter helps pm identify the boundaries of a project. This is very important because it sets a clear image of what the objectives and expectations are. Reply Reply to Comment Manage Discussion Entry The main objective of the initiating process group is to gain authorization formally to start a new project or new project phase. The second part of the initiating process group is to clarify the basic purpose of a project and has a interest in the project going forward. The first process is develop charter project this where where define the project scope and identify the project manager which is very important. Identify stakeholders processes important because it gives the frameworks of the communication between the project managers and the stakeholders. Manage Discussion Entry Manage Discussion Entry Hey Class and Professor, Before a project is started the management team needs to decide whether the project follows the organizations goals and is worth doing. This is the part of the process where the group receives approval to move forward with the project. The first process is Develop Project Charter and during this period the team defines the initial scope, identify a project manager, and commits resources to the project. After the scope, project manager, and resources are chosen this is when the developed charter occurs and formally authorizes the project and starts new projects. The next process is called the Identify Stakeholders and in this process the applicable stakeholders are identified and estimating what impact they will have and what their expectations will be. This should happen early on in the process because expectations, interests and influences can change during the life of the project. References Percipio. (n.d.). Percipio. https://devry.percipio.com/courses/5614b012-b388-11e7-9c7a- 4e99e0664338/videos/5614b01f-b388-11e7-9c7a-4e99e0664338 (Links to an external site.) Manage Discussion Entry Not only was your post very informative and direct, but the video you attached just emphasized on the information you provided. Understanding why a project charter is necessary and what is involved is great but understanding how important it is to communicate effectively with the stakeholders is just as important. Great post. Project Stakeholder Management: This includes processes that are required to ID the people, groups, and organizations. These could impact or to be impacted by the project then to analyze stakeholders expectations and hoe it impacts on the project. It also develops the appropriate management strategies for effectively engaged stakeholders in the project decisions. Some key documents and information found in a stakeholder engagement plan include the following: Stakeholder identification approach Stakeholder register Stakeholder analysis Stakeholder classification Communication strategy and schedule Other supporting documentation Project Communications Management: This includes the processes required to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring, and ultimate disposition of project information. Key documents found in a communication management plan include the following: Communications management approach Communications management constraints Stakeholder communications requirements Communications methods and technology Communication matrix Communication flow chart Communication standards Communications escalation process https://devryu.instructure.com/courses/58983/pages/week-2-lesson?module_item_id=7252448 Jul 14 at 11:19am Manage Discussion Entry Good Morning Leanne good answer. Stakeholder management is definitely one of the areas but don’t forget about authorization of the project and the Project Charter. https://share.percipio.com/cd/iMpf-4V_8 (Links to an external site.) Edited by Christopher Houston on Jul 14 at 11:08pm The Initiating Process Group is critical in beginning a project ideally. Its principal purpose is to develop the project charter and identify stakeholders. To accomplish these tasks, one must receive the correct authorization, financing, and identification of all stakeholders. A project charter helps the project manager define the boundaries around a project to clear all expectations and objectives from the very beginning. Stakeholders and other essential constituents are involved in the communication to boost long-term project success and clarify initial and long-term goals. Phasing determinations are made so that a timeline and outcome benchmarks can be set in place. While taking place outside the official project boundaries, all funding sources should be set in place and approved before the project charter is delivered. A stakeholder is any person or organization that is actively involved in a project, or whose concerns may be affected positively or negatively by the performance of a project. The project manager must document relevant information for all identified stakeholders. This information may include the stakeholder’s interests, involvement, expectations, importance, influence, and impact on the project’s execution and any specific communications requirements. It is important to note that although some identified stakeholders may not require any communications, those stakeholders should be identified. You did a great post. It is important to not only have the authorization for the project itself, but to have the budget and financing set up before the project even begins is necessary and just as important. Also, you bring up how important it is to be actively involved with the stakeholders during the project. This is necessary for any project to be considered a success. If the stakeholders are not happy at the end of the project, then the project cannot be deemed successful. Great post. Manage Discussion Entry Hello Class, The initiating process group is generally when a project is formally approved and assigned a project manager. The group includes two primary processes: developing the project charter and identifying the project stakeholders. The two outcomes of this process group are the project charter document and the stakeholder register. The stakeholder register lists who the project stakeholders are, what their stake in the project is, and what they expect in regards to frequency and form of communication. The project charter should include the business case for the project (why it should be completed), as well as a high- level overview of the project’s scope, deliverables, and objectives. Typically, a project charter will also include: Resources required Key stakeholders A high-level timeline with key milestones A high-level cost estimate Any known risks, issues, or dependencies Hi Professor, Overall when initiating the process group is when all project terms are agreed up