MGMT 404 Week 6 Course Project Part 3 (Sections E and F) - Getta Byte Software Project...

Student Name Devry University MGMT404 Week 6: Course Project Part 3 Contents Introduction3Project goals and objectives3Management of the project4Internal and external factors that may affect processes and procedure of the project4 Stakeholder Engagement Plan10 Communication management plan11 Project Scope Statement13WBS And the Project Schedule16WBS16Project scheduling18References20 1. Introduction Project goals and objectives The Getta Byte Software project is a mission that is formed with the main goal in mind of substituting the on-going manual online-based billing system that will enable a concise, easy, and fast data entry system. It is worth noting that the existing system has the capability of helping the company to carry out the duties in daily operations. This is quite fine, but there are a few challenges that call for an online system. The first concern is that the existing system is manual and, therefore, time-consuming and very inaccurate. A lot of time is needed in entering the information into the system, and the result is the inconsistency of the data entered and, therefore, putting the company at risk. The solution to this problem is to come up with an automated system that shall be very fast and produce accurate data. The system shall be base on the online operation, which will enhance an easy way of entering the data, conceive a dynamic update towards the receivables. The system shall have a goal of saving up to 25 % of the total labor per month since human resources to operate the billing system shall be reduced. The extra cost saved by the company shall be used elsewhere and hence, raising the total profits made by the company each month. The project focuses on working with a bunch of people to spread risks in the company. These people shall include the CFO, CEO, the billing department, and also customer care services. The success of the project shall be attributed to the fact that the billing cycles are reduced to more than 30% each month. As per the project schedule, it is expected that the first piloting shall be done by September 1st. This shall imply that the development and testing of the software shall be done by 15th August. This shall give ample time to facilitate the first piloting study and see if the system is working correctly and in accordance to the expectations and goals of the project. The final real ease of the software shall be done by September 1st, this will be after having checked all parts that are not in a good working condition and rectify them accordingly. The project is budgeted $ 250, 000 for the entire work. Therefore, the work shall be scheduled accordingly, and individual tasks split to enable the project team to carry out all duties with little or no friction. Management of the project The project charter shall establish the needs of the project and the basic needs of the project. Besides, the person who shall be liable for carrying out the entire project is the project manager. The project manager shall then appoint their teams, such as the human resource manager, the software engineer, the project coordinator, and other different people who shall carry out duties assigned to them by the project manager. Each person shall be responsible in their area of operation to make sure that there is a smooth running of activities. The project manager role shall be to oversee the entire process and therefore, provide all the resources, including the human resource, material and cost that shall be used in the project. The project manager will also ensure that communication is done and there is adequate control of all the resources provided. Internal and external factors that may affect the processes and procedure of the project As the project progresses, there is a likelihood that other internal and external factors may pose risks and hence challenging or even controlling the decisions made by the people, processes, project, and even the procedure followed when carrying out individual tasks. The first factor is understanding the risks that may come to a place or the potential risks that are likely to happen. The project team needs to understand the risks that are likely to affect the project so that they can devise a method that will ensure that the impact of all negative risks is reduced as much as possible. The network issue has been identified as an external factor that may affect the normal operation of the project. It is worth noting that the project is online-based, and therefore, a network must be provided to ensure that everything is running smoothly as per the project objective. The network problem shall affect the rate at which data is transferred and the replacement process. Another factor is the hacking of the data and information. This is an external factor that needs to be put into consideration when building up the system and hence affecting the processes. Another factor that has to be given consideration is the budget issue. It is worth noting that the budget is a constraint. The project team should come up with procedures and processes that